How can you make your meetings and conferences a hit with Millennials and Gen Z?

How can you make your meetings and conferences a hit with Millennials and Gen Z?

Every generation brings a unique combination of generation-shaping experiences, expectations, priorities, and aspirations.

As challenging as those differences can be, our research team at The Center for Generational Kinetics (CGK) is on a mission to uncover insights into each generation to help bring them together.

Take the challenging nature of meeting and conference planning for events that include Millennials and, now, Gen Z. We have hundreds of clients who are now adapting to the communication, learning, and live-event expectations of these two generations in addition to Gen X and Baby Boomers.

At CGK, we are frequently asked what changes or enhancements are needed in the typical corporate meeting or association conference to engage and “wow” Millennials and the fast-emerging Gen Z.

Answering these questions about event planning has never been more important as Millennials are now the largest generation in the workforce and marketplace! At the same time, Gen Z is now the trendsetter when it comes to technology, marketing, communication, and employee engagement.

Recently, I shared several specific insights for making meetings and conferences a big hit with Millennials and Gen Z in a feature story interview with I enjoyed doing this interview and wanted to share the insights with you! The interview was such a hit online that it was emailed out to all PCMA members, which was really exciting for me.

Below are my Top 5 insights for making your meetings and conferences a hit with Millennials and Gen Z, with quotes from the BizBash story:

1. Involve: Remember—for Millennials and Gen Z, this is their event.

We have come of age in a time of instant feedback and collaboration, and we want our in-person events to include more of this before, during, and after.” What that means to meeting planners is that Millennial and Gen Z attendees expect to be involved from the planning and preparation, to throughout the event (including VIP events), and the post-conference debrief.

“Millennials want the event to be tailored to them, when possible, and to give them options to find content and tracks that meet their specific needs including career and life stage.” Create this opportunity for them. Include content and sessions that allow them to personalize their experience to meet their current needs. Whenever possible, invite them to participate in discussions, tracks, and events that include senior leaders.

“Millennials want to be included in all aspects of the event . . . [and] not have to sit in the back of the room because they have more junior titles or fewer years of experience.”

2. Interact: Make your event share-worthy, in real-time and across platforms

Millennials—and, even more so, Gen Z—have come of age with the 24/7 digital amphitheater and virtual community known as social media. They expect interactivity and digital media to be integrated into everything about your live event, from pre-meeting promotions to day-of activities and post-event photo and video sharing on social media and members-only sites. This is so important to them, in fact, that holding an event at a venue without free, fast Wi-Fi is one of their biggest meeting pet peeves. Why? Because you need the free Wi-Fi to post and share during the event, particularly in rooms that have little or no cell phone reception.

“Millennials want digital integration . . . and more all-around interactivity.” So, if your conference isn’t creating share-worthy content, you’re going to lose them (which may mean they start scrolling on their phone while the speakers are still speaking). Keep in mind that Gen Z (age 23 at the top end) are more likely to use Instagram and Snapchat for social media while Millennials and older generations are more likely to use Twitter and Facebook, so make sure your content is promoted and promotable on all platforms to drive the most engagement and timely reach.

It’s always a good strategy to keep the interactivity going beyond just technology. Make sure to create networking and crowd-participation elements during your event so that your Millennial and Gen Z attendees feel that they have a hand in the content creation. The more you engage them, the more they will engage others to attend the next year! We love to recommend events, meetings, and experiences to our friends—especially if they are work, career, or personal-growth related.

3. Introduce: Give Gen Z opportunities that promote networking

Understanding is key when it comes to engaging Gen Z as meeting participants. This new generation could be as many as 15 years younger than their Millennial colleagues or fellow event attendees. For Gen Z, this might be their first conference or professional meeting—and, while they don’t want to be treated like the newbies, they do value access to extra resources because they are often new to the professional world.

“We find that Gen Z values training on how to make the most of events, how to use technology to connect with people and resources at events, and interaction that drives new connections.”

The fact is that these younger attendees likely know fewer people at the event than those from other generations, so it will go a long way if you give them a few extra resources or opportunities to interact with other attendees to make friends and find a great place at the event.

4. Intrigue: Create hype and FOMO with trendy, before-event messaging

“In our work with planners around the world, the best way to reach Millennials is to create the foundation for a great event before the event happens.” Facilitate interactivity from the very beginning. This could include creating videos, short clips of behind-the-scenes collaborations and other intriguing content that catches their eyes and keeps them curious about what else is in store for them.

The key is to “build up the excitement for the event before it takes place.”

5. Inspire: Wow Millennials and Gen Z with entertaining speakers to seal the deal

Millennials and Gen Z are a discerning crowd of conference attendees. They’ve come of age always being able to see the best speakers in the world via YouTube, so they have high expectations for keynote presentations. This only makes hiring a fantastic keynote speaker that connects with them all the more important, because when they are “wowed” they tell everyone!

“Millennials want speakers that are high energy, engaging, and who pull into the message and meeting.” PowerPoints and generic stage setups are a big yawn when Millennials and Gen Z are in the crowd.

Dorsey’s own keynotes for Millennial and Gen Z audiences are well-known throughout the meeting industry. He’s received over 1,000 standing ovations around the world. The key is his ability to engage Millennials and Gen Z as well as every other generation, which means every participant leaves inspired, entertained, and with actions they can use immediately. Other keynote speakers Dorsey believes hit this mark are Jay Baer, Rory Vaden, Erik Qualman, Alison Levine, and David Horsager.

“Millennials have very high expectations for entertainment when it comes to speakers, so you’ve got to live up to them.”

Inspire the Millennial and Gen Z crowd now to win them for years

Conference and meeting planners have their hands full managing all the details of a live event along with the not-always-aligned goals of event attendees. Identifying the generational nuances that can be leveraged to create a more engaging meeting across all four generations is a great way to drive better learning, reviews, and attendee results. That’s where we come in as speakers and researchers.

At The Center for Generational Kinetics, our research into the mindsets of Millennials and Gen Z—across a wide range of situations and priorities—takes the guesswork out of engaging each generation. Let us help you discover how to unlock the potential of Gen Z to Baby Boomers so you can leverage your talent for leading meetings and live events.

Together, we can inspire each generation in your audience!

Do you have an upcoming event where my message could really make a difference?

Please send me an email, and my friendly team will provide information about my custom presentations and check availability. I love working with meeting planners and rocking it with every generation!

Find me on Instagram (@Jason_Dorsey) to follow me as I share generational insights around the world.

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